Helle Köpfe Recruiting (hereinafter “we,” “us,” or “our”) is aware of the importance of protecting your personal data.
This privacy policy explains how we collect, use, and protect your data. Please read the following information carefully to understand how we handle your data.

1. Data Controller

The entity responsible for processing your personal data is:

Helle Köpfe Recruiting
Max-Brauer-Allee 166
22765 Hamburg
kontakt@helle-koepfe-recruiting.de

2. Types of Data Collected

We may collect various types of personal data, including:

• Contact information such as name, address, telephone number, and email address

• Professional information such as CV, application documents, qualifications, and employment history

• Other information you provide to us in connection with your application or professional background

• Information from clients regarding inquiries, orders, and projects

3. Purposes of Data Processing

We process and store your personal data for the following purposes:

• To review your application and professional background and consider you for suitable job opportunities

• To inform you about job offers and career opportunities that match your qualifications

• To communicate with you regarding professional matters and respond to your inquiries

• To process client inquiries, orders, and projects

• To provide anonymized data to the client

• To share contact details after consultation with the candidate

4. Legal Basis for Data Processing

The processing of your data is carried out on one of the following legal bases:

• Your consent: Where you have expressly given us your consent to process specific data

• Contractual obligation: When the processing of your data is necessary to fulfill a contract or carry out pre-contractual measures

• Legal obligation: When the processing of your data is necessary to comply with legal requirements

• Legitimate interest: When processing is in our company’s legitimate interest and your interests and fundamental rights are respected

5. Data Retention Period

Data will be automatically deleted after 24 months.

6. Data Sharing and Transfer

We may share your data with third parties, including potential employers, partner companies, and clients, in order to process your application, professional background, or client inquiries. Your data will only be shared to fulfill the purposes mentioned above and will be subject to our strict data protection guidelines.
We also use AI systems to assist with evaluations and text processing. We ensure that the use of your data for AI training is disabled and that data is processed exclusively in anonymized form.

7. Data Security

We take appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse.

8. Your Data Protection Rights

You have certain data protection rights, including the right to access, rectify, delete, and restrict the processing of your data. Please contact us to exercise these rights.

9. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our privacy practices or legal requirements. The updated privacy policy will be published on our website.

10. Cookies

This website uses cookies to improve the user experience and ensure it functions smoothly. Cookies are small text files stored by your web browser on your device when you visit a website. They are used to store your preferences, personalize your browsing experience, and collect anonymous usage statistics.

We use different types of cookies, including:

• Necessary cookies: Essential for the functioning of the website and cannot be disabled

• Functional cookies: Help enable certain website features and store your preferences

• Analytical cookies: Allow us to analyze user behavior and improve the performance of our website

• Advertising cookies: Used to show you relevant ads based on your interests

By using our website, you consent to the use of cookies in accordance with our privacy policy. However, you can disable cookies in your browser settings, although this may affect the functionality of certain parts of the website.

We respect your privacy and do not use cookies to collect personal data without your consent.
Please note that third-party cookies placed by other websites are beyond our control and may be subject to their own privacy policies.

11. Contact

For questions or concerns regarding your personal data and this privacy policy, please contact us at:
kontakt@helle-koepfe-recruiting.de

Effective date: 21 March 2024